Menard Ltd are seeking an Administrator to join our busy Operations Department in Camberley, to provide a range of specialist and general administrative duties to the Camberley office, the Procurement Department, and the Works Manager, with responsibility for the collation of weekly based timesheets for submission. 

Key Tasks include:

• To collate and record the weekly staff timesheets in a presentable format to the Works Manager every Monday of the week. Information to be obtained from business management systems and reviewed against the project requirements in line with company procedures.
• To assist the Works Manager in reviewing weekly agency worker timesheets.
• To assist the Works Manager in labour coordination, this may involve liaising with suppliers.
• Undertake a full range of administrative duties in the Camberley office to ensure an efficient system is in place. Coordinate and manage paperwork, maintaining accurate and secure paper based/electronic filing systems, manage office supplier/ resources.
• To obtain material and equipment prices for the estimating and operation department in the Southern region. To speak and on occasion meet with suppliers to discuss the project requirements and service levels.
• Assist the Operations Coordinator/Buyer with placing subcontract and material orders using the company invoicing/payment system and all orders are accompanied by the business requirements.
• Provide support to the Operations Coordinator/ Buyer and provide cover during the holiday period.
• Arrange and attend team meetings/conferences as required, to take minutes.
• Perform and handle confidential paperwork, as required.
• Assisting with organizing operational quality records through online portals (Powerforms)
• Ensure compliance with business strategy and procedures.
• Assisting in keeping the company supplier database (SCAD) up to date.
• Work with the Operations department to ensure that KPI’s are kept up to date and that NCR’s are managed.
• Work closely with the whole process team (to include operations, preconstruction, commercial, plant, business development and design), to ensure effective and efficient project delivery.
• Ensure a relentless focus on safety – WORKSAFE HOMESAFE

This is a full-time role working 37.5 hours per week, Monday to Friday. 

In return for your expertise and enthusiasm, we offer a competitive remuneration package including:

Company Stakeholder Pension Scheme (employer contributions up to 10% depending on age).
25 days holiday (increasing with service up to a max of 31 days) plus 8 bank holidays.
Discretionary Bonus Scheme.
Sick Pay Scheme.
Life Assurance.
A comprehensive wellbeing programme. Flexible benefits such as, additional holiday purchase. Employee share scheme. Cycle to work scheme.

The successful candidate will need admin experience in a busy office environment, as well as great organisation, communication and team-working skills. The candidate should have experience in purchasing and in business purchasing systems. In addition, good IT skills including Microsoft Excel and Word. They will need to maintain confidentiality at all times and ensure everything work done is compliant with our business strategy and procedures.

They will be both focused and thorough and have the gravitas and professional credibility to advise senior management when something needs immediate redress together with the tenacity and drive to ensure that the necessary action is taken.

The individual needs to be capable of communicating ideas and concepts effectively to both their own team and external, particularly suppliers, subcontractors and Operatives.

There will be occasional requirements to travel to regional offices for training.

Menard is part of a world-leading civil engineering and geotechnical contractor, operating in over 80 countries, offering design and construction solutions with a commitment to delivering sustainability and being carbon neutral by 2050. Menard specialises in ground improvement techniques in the UK that offers a more sustainable alternative to deep traditional foundations.

Menard is committed to equal opportunities in employment with the aim of ensuring that everyone who applies to work for us receives fair treatment. We positively encourage applications from suitably qualified and eligible candidates regardless of age, disability, ethnicity, sex, gender identity, sexual orientation, religion or belief and pregnancy/maternity.